REQUEST FOR PROPOSALS RETROFIT TO LED LIGHTING Legal #2521

Notice is hereby is hereby given that the Santa Rosa County Board of County Commissioners is calling for and requesting proposals for the retrofitting of fluorescent and incandescent lighting bulbs with Light Emitting Diode (LED) bulbs within the South Santa Rosa County Service Center located at 5841 Gulf Breeze Parkway, Gulf Breeze, FL 32563. The existing fixtures within this building are predominately fluorescent. The County is interested in retrofitting these fixtures with light emitting diode bulbs. Vendors are encouraged to present what they believe to be the best plan for conversion of interior lighting for this facility to light emitting diode bulbs.

Proposals should include the following information:

• Total cost of bulb replacement (List of fixture inventory shall be included).
• List of additional bulbs, if any, to be provided in initial package.
• Total installation cost.
• Estimate of rebate incentives.
• Estimate of energy savings including reduction in HVAC, bulb replacement costs and energy.
• Estimated payback in months.
• Estimated payback in lifespan of bulbs.
• Warranty, guaranty, and bonding information for firm and bulbs; and commitments for all equipment, including but not limited to bulbs, drivers, and jumpers.
• Manufacture and origin of bulbs and other equipment.
• List of similar jobs completed and contact information for each.

Santa Rosa County shall have the right to negotiate with such submitter deemed to be in the best interest of Santa Rosa County. The agreement shall be as drafted by Santa Rosa County and shall comply with all applicable regulations. All proposals must be in writing and delivered by hand or Fed Ex to the Santa Rosa County Procurement Department, 6495 Caroline Street Suite G, Milton, Florida, 32570; and must be received by 10:00 a.m., December 3, 2013. All proposals shall be sealed and clearly labeled, “RFP- Lighting Replacement”. Please provide one original, eleven (11) copies of the proposal, and one (1) CD/thumb drive with all of the above information included,(each document must be in an individual PDF format file). The proposal will be publicly opened at this time. Only proposals received by the aforestated time and date will be considered. Proposals received after the time set for opening will be rejected and returned to the submitter.

Questions concerning this request should be directed to the Santa Rosa County Administrator, Hunter Walker, at (850) 983- 1855.

The Board of County Commissioners reserves the right to accept or reject any and all proposals in whole or in part and to waive all informalities and to award the proposal that it determines to be in the best interest of Santa Rosa County.

Santa Rosa County Board of County Commissioners encourages all segments of the business community to participate in its procurement opportunities, including small businesses, minority/ women owned businesses, and disadvantaged business enterprises. The Board does not discriminate on the basis of race, color, religion, national origin, disability, sex, or age in the administration of contracts.

By order of the Board of County Commissioners of Santa Rosa County, Florida

Legal #2521

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